Common Mistakes to Avoid When Planning a Board Meeting Agenda

A well-planned agenda is essential for productive discussions as well as informed decisions and effective management in your business. Many organizations are caught in traps that hamper meeting efficiency and effectiveness. Here are a few of the most frequent mistakes to avoid

Not Enough Time

In attempting to cover too many issues leads to rushed discussions, limited time for each issue and overall low productivity. To avoid this, select only a few items that are of high importance and relevant to the goals of the meeting. Prioritize issues according to their importance, urgency and logical sequence. Include a section on “new business” and other discussions that are not scheduled. This allows board members to bring up any other concerns or issues for consideration.

Not Incorporating Diverse Perspectives

Inevitably certain board members will bring unique perspectives and ideas to the table that are valuable for the organization. It is not a good idea to ignore these contributions, since it can lead to poor decision-making and missed opportunities. Promoting an inclusive and welcoming environment that values and incorporates different perspectives, will ensure the best results for your organisation.

Not Taking Action on Board Meeting Resolutions

Insufficient follow-up undermines accountability of board members, and diminishes their trust. Set deadlines and responsibilities for each action item, then periodically review progress to make improvements. Also, make it a point to get feedback after each board meeting regarding the clarity of agenda items, adequacy of time allocations and the general flow of the meeting. This will help you continuously enhance the efficiency of meetings and improve their impact.