Conducting the board of directors’ meeting is a difficult task that involves establishing the agenda, and providing background information to all participants. It’s also essential to keep the discussion focused on the most important topics and issues that your business faces.
To begin, the presidency officer calls the meeting to order at a predetermined start time and makes sure that there is a quorum present. The meeting will then discuss any reports from committees or officers which require approval. The board will then review any key performance indicator (KPI) that is set up for the company in order to make sure they are in the right direction to achieve their goals.
The board will then consider new policies that need to be implemented and ways to improve the current processes. The board will then consider any upcoming events, or changes in leadership which need to be addressed at the upcoming meeting.
The distraction of new discussion topics can eat the time of your meetings and distract your board from the most crucial issues. To reduce this, it’s best to agree in advance on a system that allows the directors to bring topics into the “parking lot” for future meetings where they can be discussed or investigated further. In addition, it’s suggested to encourage your board members to prepare with the chair or other directors to ensure that they can get their questions answered ahead of time and focus on discussing strategic topics at the time of the meeting. This will help save meeting time and will ensure the most productive board of directors meeting.