Challenges of an Online Board Meeting

A well-organized online board meeting can be a fantastic method of increasing the effectiveness and accountability of a nonprofit organization. It can also present challenges. One of these is the lack of physical interaction between participants. This can impact the way board members communicate, which can adversely affect the decision-making process.

The key to a successful virtual board meeting is having the right tools, training, and communication protocols in place. Selecting a good online management software with live polling, security that is enterprise-level and the capability to conduct real-time voting during the meeting is crucial. It is also important to ensure that all participants have a stable internet connection and that they are familiar with using their video conference equipment. It is recommended that an initial meeting be held before the actual meeting, especially for any new board members. This will permit any problems to be dealt with prior to the meeting.

The absence of facial expressions and body language can make it difficult to understand what other participants are saying and how they feel. To avoid this, board members should turn off their microphones, and then turn them back on when they need to speak. It is also essential to establish a clear process for granting the floor to different owners and to limit their time on the podium to prevent confusion and noise.

It’s also an excellent idea for those who wish to attend the meeting, but aren’t prepared to attend in an area to wait in. This will ensure that attendees do not having to attend the meeting while it is already in progress and could lead to the loss of productivity and diminish the effectiveness of the gathering.